Answer every call
A customer who gets voicemail gives you about three minutes before they dial the next captain. Your receptionist picks up on the first ring, quotes real prices and books the date while you are on the water.
Take the deposit
Online booking with Stripe deposits that land in your account, with no cut taken.
Get found
A fast, search-built site on your own domain, with your trips, your port and your reviews.
Know your season
Calendar, revenue and repeat customers in one place, with tax-ready exports.
The 9 PM call is a booked trip for the morning
A customer who gets your voicemail gives you one to three minutes to call back before they have booked with the next captain down the list. Your receptionist picks up on the first ring instead. It knows your trips, your rates and your open dates, answers when you are offshore, asleep or with a fish on, then texts you what it booked.
- ·Picks up on the first ring, so nobody dials the next number
- ·Quotes real prices, never guesses
- ·Holds the date and sends the deposit link
- ·Communicates with your calendar to ensure no double bookings
- ·Hands the call to you when it should
“Y'all got anything open for four guys next Saturday?”
“We do. Saturday the 12th, the six hour offshore leaves at 7 AM out of Fort Myers. That's $950 for up to four. Want me to hold it?”
“Yeah. What's the deposit?”
“$250. I'll text you the link now, and the dock directions come with your confirmation.”
Try it for yourself
This is a live receptionist answering for a demo charter business. Ask what trips it runs, what a full day costs, whether next Saturday is open. Book a trip if you like. Nothing is real, so give it your worst.
Answers around the clock. On your own line it would speak in your voice, quote your prices and hold your dates.
Booked and paid before they hang up
Real time availability, a Stripe deposit, and a confirmation with dock directions. The same flow whether the trip came in online or over the phone, and the money is yours on the way through.
One login that knows the whole season
Where the bookings came from, what came in this month, who books every year, and an export your accountant can actually read.
Reporting
Trips, guests, revenue, expenses and net by month, with summary and itemized CSVs ready to hand a tax advisor or bookkeeper. No shoebox of receipts at the end of the season.
Customers
Built automatically from your booking history: every trip they have taken, a repeat badge, lifetime booked value, and private notes only you see. Tips well, wants tarpon, gets seasick.
Leads and follow-ups
Ad inquiries land the moment someone submits the form. Waitlisted dates flip to call now when a cancellation frees them, and abandoned bookings, review requests and hang-ups sit in the same queue with the call button next to them.
Also included
Calendar
AM and PM slots per day, booked and blocked at a glance. Click a date to manage it, block it for weather, or add a booking you took by hand.
Double booking proof calendar
Your website, the phone AI and you can all be booking at once. The engine guarantees exactly one winner per date, so a trip can never be sold twice.
AM and PM windows
Sell the same day twice. Customers pick morning or afternoon on the calendar, and half day slots track separately from full days.
Multi boat capacity
Capacity is tracked per boat, so two boats mean two bookable slots a day, automatically.
Your own booking rules
Booking cutoffs, party size limits and your own policies. Customers agree to them before they pay, timestamped, so a dispute has a paper trail.
Weather days
One tap blocks a date across the whole fleet.
Pick the AI voice
Choose the agent’s voice from a live catalog, or clone your own from a 60 second recording made right in the dashboard.
Call logs and transcripts
Every call is logged with its transcript, outcome and dollar value, so you can see exactly how much revenue the AI answered.
Speed to lead
Google and Facebook ad inquiries land in the dashboard the second the form is submitted, while they are still thinking about fishing.
Social messages covered
Facebook and Instagram messages get an instant reply that sends people straight to your live calendar, so a DM at 9pm becomes a booking instead of waiting until you are off the water.
Waitlist
Booked dates are not dead ends. Customers ask for first dibs, and the moment a cancellation frees the date you are told to call them.
Abandoned bookings
They picked a date, left a number, agreed to your rules and never finished paying. They surface with a call link, and they are the warmest leads you have.
Review requests
Every completed trip queues a pre written review text with your Google link. Copy it, send it, mark it sent.
Text back and trip reminders
One tap text back for hang ups and missed rings, plus a “your trip is tomorrow” message with departure time, marina and balance due.
Gift certificates
A public gift page on your site sells them around the clock, or you issue one at the dock. Phone friendly codes that never expire, redeem once protection, and outstanding liability tracked for you.
Balances and pay links
Text a customer their balance link, or mark it paid cash or card at the dock. Cash is a first class citizen here, not an afterthought.
Trip day balance nag
A banner tells you who still owes what before they step on the boat, so no balance walks off it.
Trips and pricing
Your own trip types, durations, guest limits and rates, with per trip gas and misc expenses logged as each booking is made.
Rules and FAQs
Your cancellation policy, what to bring, licenses. The AI answers from the same list customers read on the site.
Photos and captain page
Your catch photos, past trips, a fish species guide and your own bio, so customers book you rather than a boat.
SEO built in
Structured data, sitemaps and per page metadata, so your trips can be found on their own rather than through a marketplace listing.
You can edit everything
Photos, trips, prices, rules and FAQs, all from the dashboard. No web guy required, but we are happy to make updates for you if you would rather not.
Follow us QR badge
A scannable badge linking to any social platform, for the dock, the truck or your business cards.
Preview mode
See your full site live before the switch is flipped.
Runs on your phone
The dashboard works from the boat, not just the desk.
This is what we build you
The receptionist and the booking calendar, with a site around them that carries your trips, your photos, your port and your reviews on your own domain. Here is a real one, live right now.
Outlaw Fishing Charters runs on CharterPilot. Open it and take a look around for yourself.
Marketplace bookings can cost captains 10 to 30% of every charter. CharterPilot takes 0%.
Keep the marketplaces if they bring you business. CharterPilot gives you a receptionist that answers every call, a booking engine, your own website and a business dashboard, so the customers you win yourself stay yours. Starting at $299 a month for a single boat, flat, however big the season gets, plus a one time set up fee. No contract, cancel whenever you like. In most cases one trip produced by our platform can cover the cost for 2 to 3 months, if not more. CharterPilot catches customers that would otherwise have been lost due to missed calls, texts, abandoned bookings, unanswered social messages, and "speed-to-lead" advertising.
Simple pricing
$299 / month
plus a one time set up fee
Everything on this page. 0% booking commission, month to month, cancel anytime.
That is about $69 a week, and it answers at 2am. A part time receptionist costs a good deal more, works business hours, and cannot pick up while you are running the boat.
- ·AI receptionist answering around the clock
- ·Online booking with Stripe deposits
- ·Search built website on your own domain
- ·Dashboard, analytics and tax ready exports
- ·Built, loaded and migrated for you
- ·Setup and training included, start to finish
Contact us
Multiple boats, captains and marinas under one operation. Priced per boat with a volume discount, and we scope it with you.
- ·Everything above, still 0% commission
- ·A calendar per boat and per captain
- ·Call routing by boat, captain and trip type
- ·One boat booked? It offers the next open one
- ·Fleet revenue and utilization by boat
- ·Owner, captain and staff accounts
Tell us the boat. We'll have you up and running this week.
Send your trips, rates and photos. We point your number at the receptionist, put the calendar live and build the site around them. We also wire your Facebook and Instagram messages to point at your booking calendar, so no inquiry sits unanswered. Stay listed on the marketplaces if you want. The bookings you win yourself just stop costing you anything.